This discussion keeps popping up with our brides, which means, it’s time write a blog post about it!
First, let’s make a few things crystal clear:
*Let me say that we do work with some amazing venues here in Birmingham, which have wonderful coordinators that we LOVE to work with! We work with fab coordinators that will go above and beyond for you, and work efficiently with your vendors. We also work with several venues where an in-house planner is included with your venue package—and it’s very evident they are far different than a venue coordinator. They coordinate with the wedding vendors, send timelines and check in during the planning process.
*When we work with a professional and organized coordinator, we’re in Heaven. We each have different jobs relating to a bride’s wedding; but when we work together to make everything happen, that makes the wedding run smoother!
One of the most common mistakes a bride can make is confusing a venue coordinator as being her wedding planner. As a company that specializes in a variety of services for your wedding day, we’ve seen the good and the bad with this misconception…so let’s chat about the difference, and why you need a wedding planner.
A Venue Coordinator and a Wedding Planner Have Different Responsibilities
A venue coordinator manages the venue, not you. They know the venue backwards and forwards, and can answer any questions you may have about their rules and regulations. They deal with everything related to the venue for your wedding, and may not assist with your wedding plans.
A wedding planner is on your team, and looking out for YOU, the bride! YOU are the wedding planner’s first priority, and she will help to keep you stress free. From the initial planning stages, to execution of your wedding day, your wedding planner is there throughout the process. She will be there the entire day and night of your wedding helping to set things up. She’s going to help bustle your dress, bring you the shoes to change into, and solve any last minute questions or problems that may arise. She's going to to coordinate with all of the vendors for setting up, and keep everyone accountable. After you and your new hubby have driven away in newlywed bliss, she’s going to be there to help break down.
A Wedding Planner Will Contact Your Vendors
It’s not the responsibility of the venue coordinator to reach out to your vendors. However, they’re usually very accommodating to your team of wedding vendors. For example, on our production weddings that consist of custom draping and intricate lighting designs, most venues are more than happy to let us in earlier to set-up. They understand that we need to have the design set up before your other vendors arrive. In some cases, we may need to bring in a lift to execute the design. We want to be finished with our part of the design before the other vendors arrive to set up tables and chairs, décor, florals, and everything else. Coordinators that work with us on set-up times understand this, and they work hard to help us find a time to set-up earlier whenever it’s possible. These are the coordinators that we love to work with!
A wedding planner is going to reach out to all the vendors you’ve booked. She’s going to send your vendors a timeline, and coordinate any last-minute details. We love when we get a detailed timeline from the wedding planner—it helps when we are prepping for the wedding—and we know who to contact should a question arise. The wedding planner is going to make sure all of the wedding details are taken care of and be there to help set everything up. As a bride, you need to focus on getting your hair and make-up done, and just enjoy your day leading up the ceremony! When you hire a wedding planner, you get to enjoy your day leading up to the best day ever!
A Wedding Planner Will Give You the Wedding of Your Dreams
Some places have a high turnover of venue coordinators, and it may be the case at your venue. You choose a venue, but you do not get to chose who is the coordinator the day of your wedding. In some cases, a bride might go through two or three venue coordinators before her wedding day ever happens. That’s not always the case, but something that we have seen before.
When you hire a wedding planner, you are going to have someone that works hard to help your wedding dreams come true. You chose a wedding planner, and you can pick a wedding package that fits you. You are going to get to know your wedding planner during the planning process, and you’re going to be able to enjoy your day.
Click on the video below, and watch Ashley at I Do, I Do Wedding Planning in action with her team on a typical wedding day. Friends, this is why you need a planner! If I could do it all again, I would have hired a wedding planner
Hiring a wedding planner and a team of professional wedding vendors- including your venue coordinator, is key to making your wedding dreams come true.